NIKSO/DBSA/NWU MEETING RE KMA 23 JANUARY 2008
VENUE: DBSA OFFICES
1. Opening and Welcome:
Meeting was opened by Dr. Ntsoane (acting Chair) and all present were welcomed.
In attendance: DST: Dr. Seleti, Dr. Ntsoane, Ms. Rodolo, Ms. Van Wyk NWU: Prof. Kaya DBSA: Dr. Masoga, Ms. Mkalipi, Mr Coburne, Ms Chiloane, Ms Musi
Apologies: Dr. Seleti will be arriving late due attending to business matters at DST.
The minutes of the previous meeting was adopted.
1. Discussing the business plans and budget for the envisaged workshop.
2. Workshop: IKS KMA Consultation workshop (Mid February 2008)Dr. Ntsoane will meet with the research team who are conducting the desktop report on Friday, 25 January 2008. They will look at the report and make suggestions on i) issues which constitute the report to be represented at the workshop, ii) wrap up and comply to the existing contract.
1. Invitations: Prof Kaya prepared a list of people whom will be invited to participate in the workshop. It was requested that an official invite be generated by the DBSA.
1.1 The rationale of the workshop was discussed and the following were agreed upon re invited participants: i) the people invited are active in the major continents such as NEPAD; ii) the invitees are involved in projects that centres on IK within the specific regions.
2.2. It was agreed that two levels of invitations are needed, i.e. specifically focused on people who are active in IK projects, and people from various Chapters
2.3. An agreement was reached that the people invited who are involved in the IKS database project will be paid for and include DBSA Advisory Committee members incl. Prof Gumbi
2.4. It was recommended that the role of each delegate coming to the workshop must be defined.
3. Budget:
3.1. Venue: It was proposed that the venue for the workshop should be in Gauteng because: i) electricity load shedding in the country, ii) Executive from DBSA (packed program).
3.2. Logistics: A task team was selected to arrange the accommodation and flights. This task team comprises of the following people: Ms Chiloane, Ms Musi and Mr. Coburn (DBSA), Ms. Carol Van Wyk (DST)
3.2.1. The budget as drawn up by Prof Kaya was discussed and it was agreed that the Prof Kaya will re-work the budget proposal with the following changes: i) 5 participants from North, East, West and Central Africa, ii) 7 IK Management researchers, 19 delegates from South Africa which includes: 2 Advisory Committee members incl. Chair person from DAKAR and Prof Gumbi, 6 staff from DBSA, 5 Officials from DST, 6 staff (Incl. students) from NWU. The total of invitees tallies 31 delegates.
3.2.2. It was agreed that staff from DBSA and DST will not be paid for accommodation and transport.
3.3 Workshop Materials: It was proposed that marketing and promotional material form part of the material package. Provision must be made for a total of 40 delegates.
Official invitation letters will be generated by DBSA Prof Kaya will forward the list of invitees by latest Monday, 28 January 2008 to DBSA and DST
Prof Kaya to re-work the budget
3. Projects/ Programmes for 2008-09
1. Strategic Goals for KM-A 2009 was discussed including: there nee to be a sense of how IKS is positioned in the KM-A.
2. Programme 1: Concept paper on SADC KM-A Chapter should be discussed at the workshop and the programme might derive from that incl. strategic objectives.
3. Programme 2: The multi-media hub exists and the server is hosted in Los Angeles (USA). DBSA will look into carrying the costs which is $480.00 p/m. This program includes training, creating access and feeding information to the hub. The multi-media hub should be discussed at the consultative meeting on how it could be utilised.
4. Programme 3: It was recommended that DBSA commission a survey on IKS through the Chapters to research the status quo of IKS. This work need to be done before the KM-A 2009.
3. Report of KM-A 2007 DBSA requested to make the report available.
4. Way forward and closing
1. Meeting to discuss the complete conference package will be held on the 4th February 2008 at the DST.
2. DST’s 10 year plan, Chapter Concept document and declaration needs to be re-visited to identify what has been done before (the programmes the bank intended to do and to build on what is existing). This document should be available at the workshop.
3. The project/ programmes is considered to be the basis for the report of KM-A and specific IKS workshop.
Logistics task team: Ms Chiloane and Ms Musi (DBSA), Ms. Carol Van Wyk (DST): Venue, Accommodation, invitations, travel and budget
4. Programme 1: Program task team: Ms. Yolisa Mkalipi (DBSA), Ms. Shumikazi Rodolo (DST), Dr. Makhubela (DBSA), Prof. Gumbi (Unizulu): Peruse Southern Africa report and come up with items for 2009. Group should meet and come up with the programme for the workshop. Items for the programme should be measurable and have impact. The task team should look at the 3 reports prior to the meeting.
5. Programme 2 task team: Multi media hub task team: Mr. Gordon Coburn (DBSA), Prof Kaya (NWU) and Dr. Ntsoane (DST. Task team need to focus on the following: Put down specific goals for 2009, e.g. (what, when, how will content be posted on the hub. The hub should be activated to show the on-coming workshops) Will all reports be hosted jointly, etc.
6. Programme 3 task team: Commissioning of Papers task team: Dr. Masoga (DBSA), Ms. Helen (DBSA), Prof Kaya (NWU), and Dr. Ntsoane (DST). It was recommended that the group take consideration of 1 or 2 people who were part of the IKS Nairobi Conference.
DST, NWU and DBSA to fwd list of invitees and contact details to Logistics task team
